Outsourced Nonprofit Accounting for CPA Firm Supporting Schools & NGOs

Industry

CPA Firm (Education & Nonprofit Focus)

Services Provided

Fund Tracking, Grant Reporting, Audit Prep

Location

Seattle, Washington

Engagement Duration

Since September 2023

The Challenge

A CPA firm with nonprofit clients—including schools and community foundations—struggled with:

  • Restricted Fund Confusion: Donor restrictions were not properly accounted for.
  • Delayed Grant Reports: Missing expense breakdowns delayed reimbursements.
  • Audit Season Stress: Data wasn’t audit-ready, creating year-end bottlenecks.

Our Solution

We provided nonprofit-aware accounting systems:

Fund & Grant Accounting

  • Tracked restricted vs. unrestricted donations using QBO + Donorbox.
  • Created detailed expense allocation reports for each funding source.

Audit-Ready Workflow

  • Maintained three-way bank reconciliations.
  • Delivered schedules and documentation for year-end reviews.

The Results

After just six months of working with us, the business experienced tangible improvements:

Metric Before After
Grant Compliance Missed Reports 100% On-Time Submission
Fund Misclassification Frequent 0 Instances
CPA Audit Prep Time 3+ Weeks Done in less than 5 Days

Key Takeaways

  • Nonprofit accounting requires precise grant and fund tracking.
  • CPA firms can simplify audits with outsourced nonprofit expertise.
  • Donor-ready reports boost client satisfaction and retention.

Client Testimonial

You’ve made it possible to serve nonprofits at scale—without losing sleep during audits.

Audit Lead, Nonprofit CPA Firm

Seattle

Outsourced Accounting for Nonprofits & Education

Grant compliance. Fund clarity. Audit-ready books.

Schedule a Free Consultation Today

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