Accounting Support for CPA Firm Serving Biotech Startups

Industry

CPA Firm (Biotech, Life Sciences)

Services Provided

Grant Expense Tracking, Clinical Trial Costing, Audit Prep

Location

San Diego, California

Engagement Duration

Since January 2024

The Challenge

A CPA firm working with VC-funded biotech clients was overwhelmed by:

  • Inconsistent Grant Tracking: Federal grant allocations (SBIR, NIH) were poorly documented.
  • Clinical Trial Accounting Gaps: Vendors and CROs billed across timelines.
  • Audit Stress: No proper audit trail for funding milestones.

Our Solution

We tailored biotech financial tracking:

Grant & Trial Expense Reporting

  • Created audit-ready ledgers categorized by grant and trial phase.
  • Tracked subcontractor and CRO costs under federal guidelines.

Investor & Regulator-Ready Books

  • Delivered reporting aligned with GAAP and grant stipulations.
  • Prepared quarterly audit packs for grant reviews.

The Results

After just six months of working with us, the business experienced tangible improvements:

Metric Before After
Grant Compliance Risk High 100% Audit-Ready
Clinical Trial Costing Manual Estimates Phase-Based, Coded Entries
CPA Time on Cleanups 10+ Hours/Month 1 Hour Review-Only

Key Takeaways

  • Biotech startups need cost tracking by grant and phase.
  • CPA firms can reduce audit exposure with outsourced grant-ready reporting.
  • CRO expenses must be categorized for compliance and investor updates.

Client Testimonial

You’ve given us peace of mind during every grant audit—our startup clients now see us as partners in growth.

Partner, Biotech CPA Firm

San Diego

Grant-Compliant Accounting for Biotech Startups

Expense tracking. Trial costing. Audit-ready support.

Schedule a Free Consultation Today

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